Operational Assistant

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Bamboo Works·Philippines·16 авг.

Operational Assistant

🌍 УдалённоMiddleЧастичная🌐 Глобал

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Наша компания

Operational Assistant We’re looking for a highly organized, financially savvy, and proactive Operational Assistant to streamline our backend operations, manage invoicing and time tracking, and bring essential structure to our fast-moving firm. At Bamboo Works, an international recruitment and staffing firm, you'll take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency. This isn't just an admin role; we need someone with a sharp mind, a strong backbone, a knack for accounting, and an obsession for details. If you're the

Чем предстоит заниматься

Administrative Support

Manage documents, trackers, and operational workflows

Oversee and audit Hubstaff time tracking for all contractors and external staff

Prepare and send client contracts using established templates

Track key deadlines and ensure critical actions are followed up on

Financial Operations

Own and manage the invoicing process — ensure all hours are invoiced correctly and on time

Assist in processing salary and contractor payments while keeping records organized and up to date

Support with finance-related admin: receipts, documentation, reconciliations, etc

Proactively spot and resolve payment delays, discrepancies, or red flags

Research & Coordination

Research relevant awards, events, partnerships, and apply to them as needed

Support with ad hoc projects, market research, and executive reporting

Help manage calendars, reminders, and weekly execution checklists

Наши требования

Education: Bachelor’s degree or higher in Finance, Accounting, Business, or a related field

Experience: Proven experience in administrative, financial operations, or operational support roles

Organizational Skills: Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it

Invoicing Expertise: Experience handling complex invoicing operations

Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions

Thrives in Chaos: Stays focused and efficient even when priorities shift quickly

Detail-Obsessed: Never misses a follow-up, deadline, or formatting error

Communication: Professional communication skills, both written and verbal

Background in staffing, outsourcing, or recruitment operations

Confident enough to hold founders and stakeholders accountable when needed

Experience working in international, fast-paced startup environments

Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc

Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks

Мы предлагаем

Part-time or Full-time

Remote position in PH Timezone

Salary: $1000+ (Flexible depending on experience)

Дополнительно

Initial Interview

Final Interview

Технологии и навыки

Bamboo Works

Philippines

ГрейдMiddle

ЗанятостьЧастичная

РегионФилиппины

ФорматУдалённо

ИсточникСкрыто

Опубликовано16 авг.

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