Executive Assistant

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Kraken·USA·19 авг.

Executive Assistant

от 12 100 $

≈ от 1 млн ₽

🌍 УдалённоSeniorПолная занятость🌐 Глобал

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Наша компания

Founded in 2011, Kraken is one of the world's longest-standing crypto platforms, trusted by over 10 million individuals and institutions across the globe. It offers spot trading, margin, futures, staking, and OTC services, with products built for both individual investors and institutional clients. We are seeking a highly organized and proactive Executive Assistant to support senior leadership within the CEO office, including operating within a Co-CEO leadership model. This role provides high-level administrative support and ensures key projects, budgets, travel, and events run seamlessly — managing complex, ever-changing calendars with responsibility for multifaceted coordination. The ideal candidate brings experience or familiarity with communications and executive affairs, enabling them to operate confidently in a fast-paced environment.

Чем предстоит заниматься

Work in lockstep with other EAs within the CEO office, understanding the unique dynamics of a Co-CEO leadership model — sharing information, coordinating responsibilities, and maintaining seamless executive support across leaders

Maintain a response time SLA of under 15 minutes to the CEOs, ensuring urgent requests are acknowledged and actioned promptly

Provide dedicated coverage during travel periods for CEO's ensuring continuity of support when either executive is out of office

Partner closely with the Lead EA's to ensure seamless hand-offs and coordination

Build relationships with the broader team while acting as a gatekeeper for the executives; anticipate needs and potential issues before they arise, planning for multiple contingencies and implementing solutions with minimal direction

Manage an exceptionally complex and ever-changing executive calendar, balancing competing priorities and making thoughtful decisions on behalf of the CEO; coordinate meetings, handle logistics, manage competing deadlines, and review incoming requests to ensure they're on the Executive's radar with all necessary information

Prepare comprehensive briefing materials for meetings, speaking events, and travel, along with agendas, minutes, and organized records of key projects and initiatives

Monitor travel plans proactively, adjusting logistics in real time to accommodate changing business priorities, weather events, operational delays, or other unforeseen circumstances

Coordinate cross-functional projects and events — including timelines, deliverables, stakeholder engagement, and partnering with events, security, and other teams — while identifying opportunities to streamline processes and enhance executive effectiveness

Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, and support onboarding and ramp-up for new team members

Process expense reports, purchase orders, budget reconciliations, and receipts/invoices with accuracy and timeliness, along with additional duties as assigned

Наши требования

10+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership, ideally within a CEO office or multi-executive leadership structure

Ability to maintain confidentiality, exercising discretion and professionalism when handling sensitive information

Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced setting with strong personalities and demanding timeframes

Natural talent for improving processes and bringing order out of chaos, remaining calm during periods of disorganization

Strong sense of urgency when projects are assigned, with the ability to complete tasks quickly while anticipating the next one in short succession

Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS, and generally tech savvy

Familiarity with communications strategies, executive affairs, and leadership environments

Excellent written and verbal communication skills

Flexibility in approach — this business operates across all time zones

Experience in budget tracking, travel coordination, event planning, and stakeholder engagement

Comfort working across multiple teams, time zones, and with external partners

A proactive, problem-solving mindset with a focus on efficiency

Unless a specific application deadline is stated in the job posting, applications are accepted on an ongoing basis

Please note, applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance at or graduation from an educational institution

We consider qualified applicants with criminal histories for employment on our team, assessing candidates in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

Our commitment

Payward is powered by people from around the world and we celebrate the diverse talents, backgrounds, contributions, and unique perspectives that everyone brings to the table. We hire based on merit, seeking out people with the right abilities, knowledge, and skills for the job. We encourage you to apply for roles where you don't fully meet the listed requirements, especially if you're passionate or knowledgeable about crypto

We may ask candidates to complete job-related skills or work-style assessments as part of our hiring process. These assessments evaluate competencies relevant to the role and are applied consistently across candidates for similar positions. Results are considered alongside experience and interviews, and are not the sole basis for any employment decision

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Технологии и навыки

assistant

executive assistant

Kraken

USA

ГрейдSenior

ЗанятостьПолная занятость

РегионСША

ФорматУдалённо

ИсточникСкрыто

Опубликовано19 авг.

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